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Exchange Program Procedures for Outgoing Students from EMU

If you are considering applying for exchange, you must meet the minimum eligibility requirements. If you meet the eligibility requirements, you must discuss potential exchange institutions with International Office student exchange program officer.  Planning for an exchange can take up to 12 months so it is advantageous to begin the process early.  

How to Apply

Step 1: Eligibility criteria

In order to be eligible for the Student Exchange Program, you must:

  • Be enrolled as a full-time student.
  • Have completed four semesters (2 academic years) at EMU.
  • Must be in good academic standing with a minimum CGPA/ GPA of 2.0, with no incomplete grades from previous terms. (Please note that some programs with our exchange institutions may require a higher GPA due to the high volume of applicants).
  • All students must maintain this minimum average until their departure; otherwise their exchange abroad will be cancelled.
  • Obtain TOEFL or IELTS scores (As some host institutions may require a proof of language proficiency in English as a Second Language). Minimum requirements are determined by the host institution. (Please provide proof of payment to the Student Exchange Staff prior to departure.)
  • If you are a recipient of the TRNC Scholarship it is the student's obligation to inform the TRNC Ministry of Education prior to leaving for their Exchange term.
  • Be returning to EMU for at least one semester immediately after the completion of the exchange term.
  • Pay tuition and fees for the entire exchange period to EMU before leaving for the host institution.

Step 2: Potential Exchange Institutions

If you are eligible, make an appointment with the International office student exchange program officer to explore the potential partner institutions. Check

  • whether the partner institution has the department and language you intend to study,
  • minimum eligibility requirements of the partner institution (e.g., min. GPA, min. TOEFL or IELTS score, bank statement showing you have access to a min. amount of money, motivation letter, reference letters, validity of your passport etc.)
  • deadline to submit all of your required documents 

Step 3: Application

We highly recommend that you follow the deadlines of the host institutions. Obtain all the required documents at least four weeks before the deadline in order to complete your application and avoid any delays!

  • If you meet the eligibility requirements, read the rules and regulations of the exchange program on the EMU Exchange Application Form. Complete the application form with your academic advisor.
  • Your passport must be valid at least for one more year.
  • You are responsible for finding out which courses are offered at the exchange institution.
  • Review the courses offered and select desired courses
  • Select the courses you would like to take at the exchange institution. Fill out the course selection form and submit it to your academic advisor/chair for approval and signature.
  • Obtain faculty approval.

Congratulations, you are now qualified to be nominated to the hosting institution!

  • Write a motivation letter/statement of intent (should include why you want to go on an exchange program, how this opportunity matches your personal and academic goals, and what you expect from inter-cultural experience) 
  • You need to have a bank statement of $ 6000-12000 under your name or your guardian's name officially approved by the bank.
  • Submit original copies of your application form, course selection form, motivation letter/statement of intent, original transcript, bank statement/financial affidavit, passport copy and any other required documents to the International Office student exchange program officer.

NOTE: DO NOT PURCHASE YOUR FLIGHT TICKET PRIOR TO RECEIVING YOUR VISA AND LETTER OF ACCEPTANCE.

Step 4: Letter of Acceptance

Once accepted, your Letter of Acceptance from the host university must be submitted to the International Office (IO)

  • If sent directly to you, make photocopies and keep the original safe; losing your letter of acceptance can cause significant delays.
  • Please submit the letter to the IO immediately so that we may keep a copy. We will give the original back to you (to apply for the visa/permit, etc.). We will then forward a copy to the Registrar's for their files. 
  • If your host university sends it directly to the IO we will inform you so that you may pick it up at our office.
  • An information kit from the host institution may arrive with your letter of acceptance! Read all the information it contains carefully. Respect deadlines (housing deposit, course selection, etc...)

Students going on exchange must budget for a number of expenses including the following:

  • accommodation and living expenses abroad
  • travel expenses (return airfare and transportation within host institution)
  • passport and visa costs
  • medical insurance
  • school supplies and books
  • administrative fee charged by the host institution
  • any other incidental costs

Before You Leave

Visa

In most cases you will need a student visa. Students should contact the embassy of the country they are going in order to determine which documents are necessary for their time abroad.

Start your visa process as soon as you receive your letter of acceptance from the exchange institution.

  • Contact your host country's diplomatic mission (consulate, high commission or embassy)
  • The visa process can take a long time to get issued.
  • Be prepared to pay for your visa.

Congratulations!  If you require a visa to enter North Cyprus we suggest you purchase your ticket via Turkish Airlines to avoid any complications.

Pay EMU tuition

Student Exchange program participants are registered at EMU; they maintain their full-time status and continue to pay fees to EMU, not the host institution.

Students going on exchange are still required to pay tuition by the EMU tuition deadline.

Once your tuition has been paid, please provide proof of payment to the International Office Student Exchange Officer and then we will notify the Registrar's Office of your exchange status.

During Exchange

As soon as you are registered, forward your final course registration to the International Office of the Eastern Mediterranean University by e-mail studentexchange@emu.edu.tr ).

Send your complete address in the host country to EMU International Office as soon as possible. studentexchange@emu.edu.tr

When you return to EMU

An official transcript from the host institution needs to be sent to the EMU International Office. The grades earned while on exchange will be converted to EMU equivalents and will be applied to the student's GPA.

If you receive the documents, submit one copy to the International Office for administrative purposes.

Students are kindly asked to complete an evaluation form on their exchange term.